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Περιοχή

Εταιρία:
ΓΙΑΤΡΟΙ ΧΩΡΙΣ ΣΥΝΟΡΑ
Ημερομηνία Δημοσίευσης:
14-01-22
Τύπος απασχόλησης:
Πλήρης
Κωδικός θέσης εργασίας:
“Association Coordinator/AC Assistant”
Κατηγορία εργασίας:
Διοικητικά
Εξυπηρέτηση Πελατών - Administration
Περιοχή εργασίας:
Νομός Αττικής

Association Coordinator / AC Assistant

Position: Association Coordinator / AC Assistant
Department: Association Department
Reports to: President MSF Greece & Administrative Council
Job Conditions: Full-time, Indefinite Contract

CONTEXT - MSF Association

Médecins Sans Frontières (MSF) is an international independent medical humanitarian organization that offers assistance to populations in distress, to victims of natural or man-made disasters and to victims of armed conflict, without discrimination and irrespective of race, religion, creed or political affiliation. The MSF movement is built around 5 operational centers (OC) supported by 263 sections worldwide.

MSF section in Greece was founded as an Association in 1990 and is a partner of MSF Spain within the OCBA (Operational Centre Barcelona Athens) network. The MSF office in Greece is responsible for the recruitment of expatriate personnel for the operations, communication and fundraising activities, and program support to the operations.

MISSION

This role combines two vital parts: the coordination of all MSF Greece related activities and the provision of administrative support to the Administrative Council.

Association Coordinator
The position belongs to the Participation Service Department. Under the general direction of the Administrative Council (Board of Directors), the Participation Service aims to foster active membership within the Association and a productive associative dialogue. The Participation Service is a crucial link between the members, the Board, and the Associations of other MSF sections. Its role is to cultivate a strong, vibrant, well-informed association and open its dimensions to MSF international movement. Organization of the General Assembly is the most valuable annual gathering of MSF GR Association, highly connected with the legalization of MSF GR. Association Coordinator is expected to coordinate the Participation Service Activities national, regional or international associative events.

Administrative Council/Association Assistant
Furthermore, the role of the Administrative Council Assistant follows up closely the Board tasks/events providing support to the Administrative Council (AC).

ACTIVITIES AND RESPONSIBILITIES OF THE POSITION

  • S/he supports the Administrative Council (AC) to develop and implement the strategic direction of the MSF Greece associative
  • S/he works directly with AC members on specific associative dossiers
  • S/he keeps the AC informed of associative issues directly linked both with MSF Greece and the international movement
  • S/he provides the link between the work of the AC, the associative members, the IGA Rep and the network of the association coordinators/officers
  • S/he proactively facilitates the recruitment of new associative members from the expat’s pool and from the region (Eastern Mediterranean area) and other key stakeholder groups
  • S/he coordinates, implements and follows up all associative events and acts as the central point of contact with the Association
  • With respect to Administrative Council/Association Assistant responsibilities, the holder of the post provides administrative and secretarial support to the Administrative Council and the General Assembly.

Specific Activities
Coordination of Action Items related to the Associative Life

  • Develops, coordinates and executes the implementation of the annual action plan of the Association of MSF Greece, in close collaboration with the Board members & the Executive.
  • Develops and monitors, in close cooperation and the supervision of the Treasurer, the budget of the AC and the Association, ensuring its proper spending, as delegated by the AC.
  • Proactively cultivates communication with Association members and encourages their participation in Associative Life, Events and Debates.
  • Liaises information on associative life with the relevant Departments of the Executive and encourages their participation in associative events, while supports actively synergies with the Executive according to the Annual Plan.

Coordination and Implementation of Associative Projects and Events

  • Coordinates, implements and follows up the annual General Assembly and the Associative Debates throughout the year, by supporting the development of the agenda, following the logistics, managing responsibly for the event(s) budget, managing deadlines and HR needs, liaising with members, AC, guests to the event and the Executive Departments.
  • Supports the implementation of specific project activities co-designed with the AC, on a yearly basis for the Association.
  • Monitors, and upon request coordinates, all administrative processes concerning the legalization and the lawful representation of the Association, detecting and communicating any discrepancy.
  • Coordinates the communication plan of MSF Greece Association (website, social media, and newsletter) by monitoring and updating the website, drafting the newsletter, disseminating information and preparing related documents/releases.

Supports associative activities within the movement including the field

  • Supports and participates at the Associative Life in the Field plan, and more specifically the SANOU trainings and annual Field Associative Debates: works with the field teams where required, ensures dissemination of reports and results to the AC and Association members
  • Supports the organization of International General Assembly by participating in the Organizing Team
  • Collaborates closely with the International Association Coordinator and Association Coordinators from other Sections and Regional Associations to appropriately coordinate jointly decided activities

Provides Administrative and Secretarial Support to the AC

  • Organizes the AC meetings and other associative events and prepares reports/minutes.
  • Administers information related to the president and administrative council
  • Provides secretarial support to the AC and handles information from/to counterparts
  • Reports on progress of all projects involved to all interested parties

Committees and Meetings

  • Participates and supports the Associative Standing Committee and sub-committees (as delegated by the AC)
  • Attend AC meetings with responsibility for preparation of associative sessions especially
  • Participates in any other (inter)sectional meetings of MSF or international meetings as relevant
  • Participates in the management team meetings when required

QUALIFICATIONS

  • University degree in Social/Humanitarian Sciences or other relevant field
  • Understanding and knowledge of governance issues in an NGO context
  • Proven experience in project/event management and project/event implementation for at least 4 years
  • Experience with association work in other NGOs or MSF will be an asset
  • Genuine interest in, understanding of, and commitment to the humanitarian principles, associative structure, social mission, operations, and challenges of MSF.
  • Understanding and experience in building networks and motivating volunteers
  • Excellent communication and interpersonal skills
  • Oral and written fluency in both Greek and English. Other languages and editing skills considered an asset
  • Sound computer skills of standard tools in office applications (word processing, presentation software, outlook, internet) and good use of social media
  • Availability to travel frequently according to needs
  • Respect and Understanding of confidentiality

Desirable

  • MSF Experience
  • Web Tools (Wordpress, Mailchimp)

COMPETENCIES

  • Identification with MSF
  • Cross-cultural Awareness & Flexibility
  • Planning, Organizing, Coordinating
  • Emotional Self-Control
  • Analytical Thinking
  • Quality & Results Orientation
  • Initiative & Innovation
  • Capacity to influence
  • Internal User and/or End Beneficiary Orientation
  • Teamwork

POST CONDITIONS

  • Contributing to a social mission in a stimulating, professional working environment in an international organization
  • Annual gross salary: According to MSF Salary Policy
  • Private Insurance
  • Indefinite Full Time Position
  • Based in Athens, with regular traveling

To apply,

Please send your CV and a motivation letter in English quoting reference code “Association Coordinator/AC Assistant” in the subject line of the email at
[Για να στείλετε το βιογραφικό σας, κάντε κλικ εδώ.].

Closing date: 28.01.2022

All applications will be treated in strictest confidentiality

Only shortlisted candidates will be contacted

At Médecins sans Frontières (MSF), we are committed to an inclusive culture that encourages and supports the diverse voices of our employees. Our diversity fuels our innovation and connects us closer to our beneficiaries and the communities in which we work. We welcome applications from individuals of all genders, ages, sexual orientations, nationalities, ethnicities, religions, beliefs, and ability status and all other diversity characteristics.

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