Εργασία στην Ελλάδα

Executive Assistant

SAD-432

Optimal HR Group, on behalf of its client, a Luxury Hotel, leader in hospitality market, is looking for an experienced Executive Assistant.

The role is responsible for managing the day-to-day running and administration of the Executive office of the CEO, providing and maintaining the highest standards of effective administrative support to the Management Team.

Responsibilities:

• Taking care of the routines quickly and systematically and maintaining the backbone of the company: the basic processes in condition
• Harmonizing/coordinating other people’s work and making efforts for the smooth running of everyday activities in the organization
• Preparing letters and correspondence
• Receiving and distributing all incoming mail
• Taking and redirecting telephone calls for the CEO where appropriate
• Maintenance of diary & appointments to ensure that appointments are honored, meetings attended and deadlines met
• Maintaining accurate and efficient filing systems, ensuring timely, safe follow-ups and traces, including logging cheques received
• Having experience in legal documentation
• Handling and responding to guest complaint letters
• Preparing gift vouchers, prizes, donations, guest cards, letter of thanks, reports as requested
• Proactively engage in the development of processes and methods to improve the service and efficiency of all areas of the role
• Handling travel arrangements and accommodation where appropriate
• Taking, typing and distribution of minutes of meetings
• Preparation of VIP and complimentary forms
• Interacting with guests either VIPs or previous complaints
• Liaising and handling issues with Public sector (licenses, communication, etc)

Requirements:

• Bachelor’s degree preferred
• Minimum 6 years proven work experience in similar positions. Previous experience in the tourism industry or in a luxury brand is preferred
• Fluency in English language. Knowledge of any additional language(s) is a plus
• Must be highly computer literate with advanced knowledge of Microsoft Office programs (Excel, PowerPoint and word), including Microsoft Outlook facilities
• Be comfortable with numbers
• Knowledge of desk-top publishing advantageous, but not essential
• Maintain the strictest confidentiality at all times with regard to client, guest and personnel related matters
• Be highly professional in appearance, character and conduct
• Put attention to detail in terms of content, spelling and grammar of written correspondence
• Excellent interpersonal and communicative skills and ability to integrate into all levels of the organization
• Strong organizational skills and ability to handle multiple tasks in parallel
• Be technology savvy
• Have excellent telephone manner
• Be able to work under pressure both as part of a team and also working on own initiative
• Be proactive
• The position reports directly to the CEO

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