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Κατηγορία

Περιοχή

Απασχόληση

Εταιρία:
ASB
Ημερομηνία Δημοσίευσης:
01-07-20
Τύπος απασχόλησης:
Πλήρης
Κωδικός θέσης εργασίας:
LOG-PROC-MNG/SKG
Κατηγορία εργασίας:
Logistics
Περιοχή εργασίας:
Δήμος Θεσσαλονίκης,
Δήμος Ιωαννιτών
Περιορισμός ευθύνης skywalker.gr

Logistics and Procurement Manager - Thessaloniki

Job Title: Logistics Officer
Department: Operations
Location: Thessaloniki, Northern Greece
Period: 3 months’ probation period with the possibility of renewal till the end of the year

1. Background/ASB Summary:

ASB Germany

The “Arbeiter-Samariter-Bund Deutschland (ASB)” is a German aid and welfare organization with more than 300 branches at national, regional, district and municipal level all over Germany. More than 1.2 million members provide a broad social basis for our organization and more than 20,000 employees as well as over 17,000 volunteers form part of the ASB ensuring a high level of quality in areas such as rescue services, civil protection and social services. Since its foundation in 1888, the ASB has acted as a politically and denominationally independent association ensuring a high level of continuity and reliability.

ASB Foreign Aid

ASB Foreign Aid Department provides both direct emergency relief to people hit by man-made or natural disasters and longer-term rehabilitation measures designed to promote recovery and to rapidly help restore the livelihood of refugees, internally displaced persons and other vulnerable people. ASB currently has a portfolio of more than 50 relief, rehabilitation, development and DRR projects in countries like Niger, Nicaragua, Serbia, Bosnia and Herzegovina, Indonesia, Nepal, Haiti, Georgia, Ukraine, Iraq and Greece.

ASB Greece

ASB started its activities in Greece in March 2016, focusing on the provision of Humanitarian Aid to refugees/migrants. In 2017 ASB Greece built the technical facilities and shelters for the Diavata camp. In 2018, ASB Greece acquired three accommodation sites in the Epirus Region (Katsikas, Filippiada and Doliana). In 2019, ASB with the funding of the Directorate - General for Migration and Home Affairs of the European Union (DG HOME) and in coordination with IOM is implementing the "Improving the Greek Reception System Through Site Management Support and Targeted Interventions in Long - Term Accommodation Sites" project. The project focuses on Site Management Support (SMS) services and includes Protection and Non-Formal Education.In 2020 ASB with the funding of the Directorate - General for Migration and Home Affairs of the European Union (DG HOME) and in coordination with IOM will implement the Program “Supporting the Greek Authorities in Managing the National Reception System for Asylum Seekers and Vulnerable Migrants (SMS)”. The ASB country office is based in Thessaloniki, while the Epirus regional office is in Ioannina.

2. Job Overview/Summary:

The Logistics and Procurement Manager is a key person in the operations department and reports towards Operations Coordinator. S/he is an essential part of the team and ensures that all needs in terms of Logistics Procurement, Fleet, Warehousing, ICT are met, in line with ASB and Donor regulation.

General Tasks and Responsibilities:

  • Leads all the logistics and operational processes in Greece, in line with ASB procedures.
  • Supervises procurement needs all over Greece, according to ASB & Donor guidelines.
  • Supervises IT requirements and support other operational processes in the office and at the project sites.
  • Ensures that effective fleet management is in place and overviews its efficiency.
  • Manages all relevant logistics and procurement staff, (officers) and ensure the smooth and effective operation of the logistics / procurement department.
  • Monitoring and overview of the registration of all ASB assets and purchased items, according to donor’s guidelines.
  • Reviews all the required reports & attends all relevant meetings.
  • Reports on a regular basis to the OPS Coordinator.

3. Specific Tasks

Supervising, Technical Support and Collaboration

  • Supervises the relevant officers in Thessaloniki
  • Provides technical support to the officers in Ioannina.
  • Collaborates with the Head of Office in Ioannina with regards to Office Logistics and Procurement

Logistics / Warehousing

  • Overviews the quality of all transportations throughout the project
  • Overviews the well-being of the warehouses in all places, ensuring their high operational state
  • Reviews all related documentation
  • Follows up a reporting pattern, both internal and to the donor
  • Leads any decision on better management

Procurement

  • Ensures transparency and equal opportunities on procurement
  • Enforce the procurement process and leads the procurement plan
  • Leads the procurement process (policies, guidelines, internal checks, tenders)
  • Fortifies the quality of the contracts, in accordance to ASB procedures and Greek legislation
  • Guide and support the officers in procurement related issues
  • Supports and coordinates with the program managers in procurement related issues
  • Communicates with suppliers in a higher level and resolves any disputes

Administration

  • Overviews operational archiving, both digital and hard Copy
  • Ensures proper management of office premises, including security

ICT

  • Overviews the usage and handling of ICT equipment

Fleet

  • Overviews fleet management
  • Upholds vehicle related policies

Budget

  • Is responsible for the support lines expenditure on the budget
  • Plans and controls all support related costs

Visits and Training

  • Performs regular visits to both ASB offices and camps
  • Identifies the needs and provides with logistically finetuning
  • Regularly performs trainings or gives training support, to introduce or refresh policies that are coherent with her/his field of management.

Reporting

  • Reports monthly for all the fields above.

Other

  • During his/her work, uphold all relevant ASB standards, codes of conduct, and humanitarian principles;
  • Act in a way that is sensitive to gender, protection, the environment and other important cross-cutting concerns;
  • Fully comply with the ASB safety and security procedures

This job description is not an exhaustive list of the skills, effort, duties and responsibilities associated with position. All staff of ASB is expected to be flexible and contribute constructively towards achieving the goals of ASB in Greece.

Other

  • During his/her work, uphold all relevant ASB standards, codes of conduct, and humanitarian principles
  • Act in a way that is sensitive to gender, protection, the environment and other important cross-cutting concerns
  • Fully comply with the ASB safety and security procedures

This job description is not an exhaustive list of the skills, effort, duties and responsibilities associated with position. All staff of ASB is expected to be flexible and contribute constructively towards achieving the goals of ASB in Greece.

4. Reports to: ASB’s Greece Operations Coordinator

5. Staff Management

  1. Directly:
    1. Logistics Officer Thessaloniki
    2. Procurement Officer Thessaloniki
    3. ICT Officer, Roving
  2. Indirectly:
    1. Logistics Officer Ioannina
    2. Procurement Officer Ioannina

6. Collaborations

  1. Finance Manager
  2. Head of Office (Ioannina)
  3. HR Manager

7. Requirements:

  • Greek National, or legally allowed to work in Greece (Greek National Contract);
  • Spoken and written fluency Greek and English (C1 level), other languages would be an asset;
  • Completed Bachelor’s Degree in Logistics, Supply Chain, Engineering or any related field. Master’s Degree would be a strong asset;
  • Minimum five (5) years of professional work experience, NGO experience would be a great advantage.
  • Management of at least 3 employees, the last 2 years. Reference of those employees might be sought.
  • Experience with Greek procurement regulation and donor regulations (EU, UN etc)
  • Strong IT-skills, both in MS Office but also general understanding of IT related matters (Hardware, networks)
  • Valid driving licence
  • Creativity and capacity to produce would be highly appreciated.
  • Excellent interpersonal and teamwork skills, flexible and wide understanding of the community’s needs;
  • Patience, a ‘can-do’ mentality and a good sense of humour;
  • ASB’s Greece working values, such as:
  1. Open, Honest and Professional Relationships
  2. On time, Open and clear horizontally and vertically communication
  3. Transparency
  4. Integrity
  5. Positive Team Work
  6. Productive attitude to excellence
  7. Recognition and rewarding
  8. Pride for the Humanitarian Orientation
  9. Willingness for the extra mile
  10. Collaboration for professional evolution, training and learning

8. Benefits:

  • Standard twenty-four days of paid leave per year (plus seniority legal additions);
  • Extra private life and accident insurance;
  • Relocation accommodation bonus, 7 days if applicable to the position
  • Organizational phone, with monthly credit;
  • Transportation to and from work, with an organizational mini bus;

Base of Position: Thessaloniki , Greece

Length of contract: 7 months (3 months of evaluation period, plus 4 months or regular fixed term contract if evaluation period is positive).

How to apply:

All interested parties are requested to submit their CV and Cover Letter in English to the following address: hr@asb.gr

clearly stating the "LOG-PROC-MNG/SKG " in the subject field. The deadline for application submission is July 8th 2020 at 23:59 hrs.

By applying to this Job Advertisement, the applicant concedes that ASB Greece will manage any data provided by her/ him until the end of this process and only. If the applicant wishes for the data to be kept for a period of 6 months, in order to be included in other similar recruitment process, should be clearly stated in the application email by copying the exact following:

"I concede and allow ASB Greece to keep the documents/ files and data included in them, for a period of 6 months, starting from the date of dispatch, and in order to be used only for the purpose of further recruitment that I might be suitable. I have the right to recall this consent at any point, by sending a written application in the form of email to hr@asb.gr".

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