Ioniki Sfoliata S.A. a dynamic food manufacturing company is looking for a
PA to Management Team
We are looking for a Personal Assistant, based at our site in Neohorouda - Oreokastro, Thessaloniki.
Are you serious about supporting others?
We are looking for an exceptional Personal Assistant to assist our managing team.
Working with leaders across the business, you will have impeccable front-of-house etiquette & communication skills.
Able to manage shifting priorities, whilst maintaining accuracy, you will remain positive at all times. Whilst carrying out any administrative task, you will meticulously search out & rectify errors in order to perfect systems & procedures, maximising productivity.
Remaining calm under pressure, you will approach demanding situations in an accommodating & diplomatic manner, providing practical solutions to any problem. As a self-motivated individual, you will possess excellent negotiation skills & be able to build stable relationships based on mutual trust.
The successful candidate will be highly organised to meet tight deadlines & must possess superlative diary management & meeting scheduling skills.
Previous PA or secretarial experience is essential but not necessary.
If you’re ready for a new challenge in our fast-paced environment, why don’t you apply today.
- Bachelor's degree
- 5 years of experience in similar positions
- Expert knowledge in MS office, Outlook, Excel, PowerPoint etc.
- Quick learner, Fast Acting & always able to read between the lines
- Multitasking under pressure
Desirable skills requirements:
- Excellent communication skills - interacts confidently & effectively with senior business leaders & staff at all levels, both verbally & in writing
- Responsible for own work & for supporting the Managers with their workload e.g. handling all administration & providing support & advice on day-to-day issues
- Maintains relationships with peers across all departments but able to handle confidentiality (not gossiping)
- Must operate within an ever-changing environment as well as dealing with both routine & non-routine problems. The issues are often sensitive so require considerate handling in order to resolve them satisfactorily
- Confident in managing several projects simultaneously, prioritising where necessary
- Works efficiently under pressure
- Objectives & tasks in the role are often short-notice & high priority
- Be a great ‘front-of-house’ ambassador for the business - delivering professional email communications & greeting guests enthusiastically
- Account Management support for the business Top 5 key accounts/customers
- Complete management of diaries with a forward view of at least 6 weeks out to ensure that daily schedules run to time & personal appointments/events are considered
- Proactively organise rooms, equipment etc., & all other arrangements to ensure meetings run well. Prepare agendas, oversee distribution of paperwork & follow up on actions
- Deal with diary changes & matters arising during the working day – including over-running meetings or other challenges – in a proactive manner, including rearranging travel or contacting other attendees
- Aid with creation of reports & presentations as required - Advanced PowerPoint/word skills & creative judgement. Strong eye for detail
- Arrange domestic & international travel, & restaurant/venue bookings
- Process expenses & departmental invoices as required
- Arrange away days/overnight events – both client-facing & internal from end-to-end including all liaison with external partners, managing invitations & ensuring the smooth-running on the day
- Provide support as directed for Account Management processes
- Salary package up to €21,000 gross pa for the right candidate Constant Training & opportunity to get challenged & stretched
- Career Development within the wider business
- A series of company benefits
Please send your CV in English or Greek
[To send your CV please click here]
Please avoid sending Europass CV templates as they won’t be taken into consideration.
Please make sure you tick all the absolute minimum skills requirements.
Due to large number of applicants ONLY the successful candidates will be contacted.
Thank you for your interest.